How to Create a SharePoint Site
You’ll need a couple of things before you’re able to create your site:
Access to a Microsoft 365 business account, as SharePoint isn’t included in consumer accounts.An admin to create your site. If you’re not an admin, ask your admin to create a site for you.
To create a SharePoint site: After setting up your space, you’ll have some available functionality right out of the box, including:
Conversations: Private message boards for your group. Documents: This is where you share files, and check files in and out. OneNote Notebook: Your teammates can collaborate with this OneNote Notebook by creating and adding content to pages. Site Pages: Custom web pages for your team or group.
How to Use SharePoint Document Libraries
File sharing using a Document Library is common on SharePoint sites. Document Libraries contain folders and files that you can view and edit. To use the Document Library:
How to Create SharePoint Site Pages
SharePoint’s site pages allow you to create web pages that include text and graphic information. The difference between SharePoint site pages and regular website pages is that only logged in members of your SharePoint team can view them. Site pages are your own private internet.
Opens it for preview if it’s in a web-friendly format (for example, an image or PDF).Opens in a relevant app if you’re using Windows (Windows knows how to talk to SharePoint).Downloads it to your computer so you can open it with the relevant program.
Choose the file to check out, then select Check out in the drop-down list. Checking out a file prevents anyone from saving a new version of the file while you’re working on it. Other users can still download a copy and work on it, but they can’t create a new version until you save it and check it back in. To create new pages on your SharePoint site:
How to Add Web Parts to SharePoint Pages
One of the best SharePoint features is the “Web Part,” or widget(s) feature. Even if you only want to add text and graphics, you’ll first need to add a web part to hold the content. Web parts can include things like Newsfeeds, a directory of team members, or lists of recent activity on the site.
Wiki Page: Pages that include team ideas, policies, guidelines, best practices, and more. A SharePoint team can use Wiki pages to access links to all types of company info.Web Part Page: Pre-defined layouts designed to let you insert all sorts of gadgets, dashboard-style, on your site pages.Site Page: Blank pages that you build, starting with a title.Link: Add a link to a website.
If you created a page, here’s how to add web parts to it:
Installing and Using the Tasks App
Things get interesting when you add apps to your site. Apps go beyond the functionality of web parts and they include things like blogs or a custom list, which can be a small database. We’ll take a look at the Tasks app, which allows you to set up to-dos for your team members, assign the to-dos, and then track their completion. To add the Tasks app to your SharePoint site:
Who Should Use SharePoint?
Most of the time, corporate teams use SharePoint. But, there are plenty of non-business-related scenarios where SharePoint comes in handy, such as:
Sports teams can use the calendar to post a game schedule, and they can use a Document Library to store game videos. Book clubs can post links to the next week’s book, while writing groups can host critiques, submissions, and comments. Volunteer groups planning a restoration project can create a plan with tasks and a timeline. A neighborhood running a yard sale can post announcements on new participants, or list items and prices in a shared Excel file in a Document Library.
The above scenarios are possible with other apps and services, but SharePoint brings everything together in a single place, with an interface that’s supported across Windows, macOS, and Linux.
Where to Download SharePoint
Download the SharePoint app for Android from Google Play or get the SharePoint app for iOS from the App Store. Plus, you can use Microsoft Office apps such as Word, Excel, and PowerPoint to open files directly from SharePoint, making downloading and uploading a snap.
